Executive Assistant 

A U.S.-based growth consulting firm is looking for a proactive and detail-oriented Executive Assistant to help manage day-to-day operations and keep marketing and internal projects on track. The company partners with 7-figure service businesses, helping them grow in a more predictable and organized way through smart strategies, systems, and hands-on support.

This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys bringing structure to chaos so the founder can stay focused on big-picture growth.
🚀 What You’ll Be Doing:
Your role will be to create order, drive clarity, and own projects so the business runs smoothly behind the scenes.

Daily Responsibilities Include:

• Managing calendars, scheduling meetings and organizing travel logistics
• Handling email inboxes, drafting professional correspondence and following up on action items
• Coordinating and tracking internal projects, including marketing campaigns and lead generation efforts
• Supporting hiring and onboarding processes
• Conducting research and preparing briefing materials or reports
• Assisting in light marketing tasks
• Managing documentation and keeping internal systems organized (Google Drive, CRM, project trackers)
• Acting as a liaison between the founder and stakeholders to keep communication flowing smoothly
• Anticipating needs, solving small problems before they reach the founder and keeping priorities aligned

✔️ What We’re Looking For:

• 4+ years of experience as an Executive Assistant, Project Coordinator or similar role
• Strong marketing awareness, ideally with hands-on experience supporting digital marketing, lead generation or content projects
• C1 level English (both written and spoken), you’ll represent the founder in communications
• Tech-savvy and comfortable using tools like Google Workspace, CRMs, project management systems (Asana, ClickUp, Notion etc.)
• Excellent communicator, clear, concise and thoughtful in both verbal and written exchanges
• High attention to detail, ability to prioritize, and proactive problem-solving
• Independent and self-directed, you can take a goal and run with it without constant supervision

🌱 The Ideal Fit:

You thrive in a fast-paced, entrepreneurial environment. You know how to take a loosely defined idea and turn it into a clear, actionable plan. You’re someone who naturally creates calm and structure, even when things are moving fast. Most importantly, you’re not just waiting for instructions, you’re two steps ahead.

If you’re looking for a role where you can make a real impact and grow with a company, we’d love to hear from you.